I have spent a lot of time firstly, figuring out what I wanted to evaluate, and then trying to work out which Guidelines would work best. Am still not sure that I have got it right, but here's a start!
Part of my job as the Staff Software Trainer at MIT is conducting one on one IT induction sessions for new staff. This is generally a 1-2 hour session that covers a basic introduction to our systems, including: file management, email, websites such as intranet, portal, etc. and telephone/voicemail, and concludes with a Training Needs Analysis.
One of the things that I would like to explore is investigating the use of an online Training Needs Analysis, instead of conducting it myself with the staff member during the session. Currently this is part of the one on one training that I carry out within the IT induction session, which involves questioning the learner and asking them to demonstrate skills and then discussing what level of skill is required in their position.
Am undecided if this is the best way to go.
Advantages are flexibility of time (sometimes limited to time for session (either on staff members part or on my part) and can be rushed), more flexible for staff in that any staff member (existing or new staff) could carry out their own TNA at any time and in their own time.
Disadvantages could be staff with low computer literacy may not be able to easily complete (which then gives me a good idea of their skill level!)
My question would be - would the learner benefit from an online Training Needs Analysis? Sounds very simple - but obviously not much point if its not going be an improvement from the current method.
Another aspect that I would like to look at is a more centralised and easily accessible method of offering follow-up support and resources.
Currently have some resources on the Y: shared drive and also on MITnet (our intranet site) and would like to make these more central and easily accessible.
Am considering putting all resources onto Blackboard (eMIT), with the long term goal of setting up online learning (but for the purposes of this evaluation will stick to the shorter term goals mentioned).
I think that the eLearning Guidelines that would fit with these issues are:
From Guidelines Wiki
Do students gain knowledge relevant to employment and/or current thinking in their field?
In this case, my students are the staff at MIT, and the relevance to employment is the job that they have just started at MIT.
Depending on their role, they have differing needs, eg a cleaner would not need the same level of IT literacy as say, an Administration Manager. It is sometimes difficult to ascertain, when speaking to a new staff member, exactly what training is required, for example, if they will be using Excel and if yes, do they need to know how to create formulas, or do they just need to know how to enter data on an existing worksheet. The job description does not give this detail, and as a new staff member they are sometimes not sure to what level they will be working. So, it is important that the teaching is at the level of the learner and related to their needs depending on their role.
Do you have a way to identify student needs and respond to them?
New staff at MIT have a wide range of IT literacy levels from very low to very high. It would be useful to be able to get some idea of their needs prior to the session (although this wouldn't always be possible). This would give me the flexibility to be able to adapt the session more to the needs of the learner, and also to plan future training sessions.
Look forward to your comments/suggestions.